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Knowledge Base

How do I export Office 365 Mail?


Last Updated: Dec 14, 2015 03:51PM CST

To export your backed up Office 365 emails to your local hard drive, please follow these steps:

1. Log into Spanning Backup for Office 365, then:
 
  • If you're signed in as an admin user, continue with step 2 below
  • If you're signed in as a non-admin user, continue with step 4 below

2. Select the user that you want to export data from, and then click the 'Select Action' button



3. Select the 'View Backups' button



4. Select the emails that you want to export, and then click the 'Select Action' button



5. Select the 'Export' button



6. Confirm the Export



7. When the Export has finished compressing, return to the Activity page to download your export



8. The downloaded file will be a compressed .zip file.  After you un-archive the file (Winzip for Windows users, Archive Utility for Mac users), all of your selected emails will be in .eml format.  These .eml files can be imported into many email clients, such as Microsoft Outlook, Apple Mail, or Mozilla Thunderbird.

To import the files into Outlook, simply drag the files into the desired folder within Outlook:


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